Procurement & Contracts Officer

Type de contrat Durée du projet
Date limite de depot 10/01/2019

Context

Counterpart International helps people build better lives and more durable futures, community by community. We equip individuals, organizations and communities-our counterparts-to become solution creators in their own families, communities, regions and countries to tackle social, economic, environmental, health and governance issues. In Senegal Counterpart since 2001 implements among others an integrated school feeding and nutrition project "McGovern-Dole International Food for Education and Child Nutrition" financed by US Department of Agriculture (USDA) named Sukaabe Janngo (Children of Tomorrow) (2018 - 2022) and a complementary project to support local food procurement entitled Transition of Food in School Canteens in Senegal (TACSS). Both projects will be implemented in the Saint-Louis region.

Description

Counterpart International is seeking a Procurement & Contracts Officer for its USDA funded McGovern-Dole Food for Education and Local Regional Procurement programs in Senegal. With the support and under the supervision of the Senior Director of Finance & Administration, the Procurement & Contracts Officer is responsible for all procurement at Counterpart International Senegal (Dakar office and Saint-Louis office). He/she will perform procurement activities including preparing specification of the technical elements of orders, selection of key suppliers, advice for the negotiation of main contracts, prepare purchase orders ensuring compliance with Counterpart procurement policy and donor regulations (USDA, USAID). This position is based in Dakar and open to local candidates only

Activités principales

  • Procure supplies, equipment, services from sources through new contracts, competitive bids or existing contracts
  • Plan, coordinate time and delivery of purchases, develop and manage all procurement and contractual aspects of the CPI’s need for purchasing of goods and services to support all CPI’s activities
  • Adhere to the Counterpart Procurement Manual on procurement practices
  • Prepare solicitation processes, identifies method of solicitation and ensures that the process is in
  • line with relevant rules and regulations
  • Identify and maintain a list of preferred suppliers for goods and services
  • Ensure that the source selection process is fair, objective and transparent and that it follows the general principles as set forth in the Financial Rules and Regulations of Counterpart
  • Optimize quality-cost ratio for supplies, taking into account quality standards, quantities needed, optimization of inventory levels
  • Analyze and evaluate procurement requests and prepare a procurement plan for each project
  • Prepare product/equipment specifications, solicitations, and requests for quotations/proposals
  • Launch requests for quotes/proposals and receive offers
  • Initiate purchase process after counting and validation of the order
  • Coordinate with selected vendors on supply and delivery of purchased items
  • Manage procurement contracts to ensure compliance with contractual obligations
  • Draft tender and contract documents and manage the contracting process. Ensure the documents drafted meet the needs of the internal stakeholders
  • Monitor the performance of contractors to ensure they meet the standards required by contract and the relevant rules and regulations of Counterpar
  • Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations
  • Establish and maintain schedules for on-going contracts, manage on-going supplier contracts from a procurement perspective and maintain repositories of procurement documentation and supplier contracts
  • Ensure compliance of purchase orders with the delegated authority to obligating officers
  • Support Management in the establishment and maintenance of partnerships and donor agreements and maintain an updated repository; and prepare reports on procurement activity
  • Perform any other tasks as may be assigned by the supervisor
  • Monitor Payments to suppliers
  • Review procurement tools
  • Ensure good relationship with suppliers
  • Keep abreast of market developments
  • Perform any other tasks as may be assigned by the supervisor
  • Proficient computer skills (Word, Excel, PowerPoint).
  • profile

    Le profil recherché pour occuper le poste de Procurement & Contracts Officer

  • Formation : Bachelor's Degree in Supply chain, Business Administration, Law or other relevant related field is required. Master's degree in a relevant field is desirable. Additional study or training in accounting or law, or a recognized certification in procuremen
  • Expérience requise : Minimum of five (5) years of professional experience procurement, contract management, contract administration or logistics and supply chain management is required
  • Compétences techniques

  • Good working knowledge of contract law and expertise in handling complex contract issues
  • Experience with and knowledge of USG agencies (such as USAID and USDA) procurement procedures and regulations
  • Well organized, have a sense of initiative and be able to work with little supervision
  • Very good oral and written communication skills
  • Ability to work under pressure
  • Good character, discretion and team spirit
  • Fluency in French, knowledge of English is an asset

  • Procurement & Contracts Officer

    Type de contrat Durée du projet
    Date limite de depot 10/01/2019