Administration Officer

Type de contrat Durée du projet
Date limite de depot 10/01/2019

Activités principales

  • Coordinate with all Counterpart staff, including Dakar staff and field staff, in administrative and logistic support tasks;
  • Coordinate office transportation arrangements and dispatch office drivers/vehicles on a daily basis to ensure the appropriate utilization of transportation resources to best meet the office business needs
  • Assist expatriate staff’s relocation by providing logistical support in the process of house hunting, shipping & customs clearing, vehicle registration & insuring and obtaining driving license
  • Welcome guests and answer the phone and provide guidance for external and internal communication
  • Develop and monitor a correspondence system with reference structure;
  • Performs tasks related to data entry and provides assistance with filing, archiving and disposition of documents when needed
  • In charge of writing the minutes of the meetings and gathering the reports of the office
  • Manage office supplies stock and place orders
  • Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules
  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Write letters and documents according to management requirements and manage common electronic files on the network
  • Maintain and update organization databases
  • Organize a filing system for important and confidential organization documents
  • Answer queries by employees and partners
  • Update office policies as needed
  • Maintain an organization calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events
  • Prepare and organize meetings, workshops and training programs in relation to the various component officers & managers
  • Other duties as assigned by the line Manager

    • profile

    Le profil recherché pour occuper le poste de Administration Officer

  • Formation : Bachelor's degree in Management, Business Administration, Communication & public relations or any other related field, failing this, he must be able to demonstrate at least 10 years of professional experience;
  • Expérience requise : A minimum of five years of experience in office management, preferably in the NGO sector;

    • Compétences techniques

  • Proficiency in word processing, spreadsheet, database, presentation, and Internet
  • applications Microsoft office suite highly desirable
  • Ability to work with a minimum of supervision, exercise judgment, meet deadlines and work under pressure
  • Ability to translate and interpret from English into French and vice versa
  • Honest, meticulous, transparent, responsible
  • Having an ethical and critical way of thinking
  • Excellent written and verbal communication skills
  • Strong organization skills with a problem-solving attitude
  • Able to organize and manage large amounts of files, tasks, schedules and information
  • Fluency in English and French

    • Administration Officer

    Type de contrat Durée du projet
    Date limite de depot 10/01/2019