Procurement & Contracts Officer

Type de contrat Durée du projet
Date limite de depot 10/01/2019

Activités principales

  • Procure supplies, equipment, services from sources through new contracts, competitive bids or existing contracts
  • Plan, coordinate time and delivery of purchases, develop and manage all procurement and contractual aspects of the CPI’s need for purchasing of goods and services to support all CPI’s activities
  • Adhere to the Counterpart Procurement Manual on procurement practices
  • Prepare solicitation processes, identifies method of solicitation and ensures that the process is in
  • line with relevant rules and regulations
  • Identify and maintain a list of preferred suppliers for goods and services
  • Ensure that the source selection process is fair, objective and transparent and that it follows the general principles as set forth in the Financial Rules and Regulations of Counterpart
  • Optimize quality-cost ratio for supplies, taking into account quality standards, quantities needed, optimization of inventory levels
  • Analyze and evaluate procurement requests and prepare a procurement plan for each project
  • Prepare product/equipment specifications, solicitations, and requests for quotations/proposals
  • Launch requests for quotes/proposals and receive offers
  • Initiate purchase process after counting and validation of the order
  • Coordinate with selected vendors on supply and delivery of purchased items
  • Manage procurement contracts to ensure compliance with contractual obligations
  • Draft tender and contract documents and manage the contracting process. Ensure the documents drafted meet the needs of the internal stakeholders
  • Monitor the performance of contractors to ensure they meet the standards required by contract and the relevant rules and regulations of Counterpar
  • Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations
  • Establish and maintain schedules for on-going contracts, manage on-going supplier contracts from a procurement perspective and maintain repositories of procurement documentation and supplier contracts
  • Ensure compliance of purchase orders with the delegated authority to obligating officers
  • Support Management in the establishment and maintenance of partnerships and donor agreements and maintain an updated repository; and prepare reports on procurement activity
  • Perform any other tasks as may be assigned by the supervisor
  • Monitor Payments to suppliers
  • Review procurement tools
  • Ensure good relationship with suppliers
  • Keep abreast of market developments
  • Perform any other tasks as may be assigned by the supervisor
  • Proficient computer skills (Word, Excel, PowerPoint).
  • profile

    Le profil recherché pour occuper le poste de Procurement & Contracts Officer

  • Formation : Bachelor's Degree in Supply chain, Business Administration, Law or other relevant related field is required. Master's degree in a relevant field is desirable. Additional study or training in accounting or law, or a recognized certification in procuremen
  • Expérience requise : Minimum of five (5) years of professional experience procurement, contract management, contract administration or logistics and supply chain management is required
  • Compétences techniques

  • Good working knowledge of contract law and expertise in handling complex contract issues
  • Experience with and knowledge of USG agencies (such as USAID and USDA) procurement procedures and regulations
  • Well organized, have a sense of initiative and be able to work with little supervision
  • Very good oral and written communication skills
  • Ability to work under pressure
  • Good character, discretion and team spirit
  • Fluency in French, knowledge of English is an asset

  • Procurement & Contracts Officer

    Type de contrat Durée du projet
    Date limite de depot 10/01/2019